The current vacancies are in the County Attorney Department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.
To provide secretarial support for attorneys, law clerks and paralegals by performing clerical and secretarial functions such as typing and transcribing legal and technical materials, providing information to staff attorneys and law enforcement personnel, ordering or receiving reports from social workers, law enforcement and other collaborative partners, scheduling court hearings, preparing subpoenas, maintaining case files, filing documents in district and/or federal court, and performing related duties as assigned.
Flexible Workplace
This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace policy.
If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).
To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.
Responsibilities
Examples of Work Performed
- Type and/or transcribe a variety of legal correspondence, memoranda and other technical materials (including correspondence, opinions, briefs, contracts, affidavits, motions, petitions, dismissals, complaints, warrants, orders, recorded interviews and subpoenas) from copy, rough draft or from other electronic disclosure.
- Prepare various technical and legal documents from general instructions or by following standard procedures, to include responsibility for verifying the accuracy of legal citations.
- Electronically filing documents with the courts and arranging legal process service to appropriate parties.
- Proofread and edit work product for general phraseology and for proper legal form.
- Photocopy image or copy and assemble legal documents; compose routine correspondence, including letters of inquiry and acknowledgment, and trial notebooks; and may provide information regarding court appearance dates.
- Maintain files of correspondence and documents (e.g. filing, indexing, imaging).
- Contact other public agencies for information relevant to court cases or administrative proceedings, including but not limited to, certified documents, medical records, etc.
- Notarize documents.
- Record court hearings and related case information; image documents into the county attorney file management system; and index and categorize cases for future retrieval and reference.
- Schedule court hearings, depositions and related case matters.
- Complete statistical data forms and prepare reports.
- Prepare the billing information for the accountant to produce invoices for materials provided to outside/defense counsel.
- Request order for processing, printing and certified copies; and review and sign off on invoices.
- Create and maintain a positive working environment; work effectively in teams with enthusiasm and initiative to support the vision and mission of the office.
(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14.
Qualifications
Minimum Qualifications
Education: An Associate’s degree in legal secretarial studies, paralegal studies, criminal justice or a related field.
Experience: None.
Substitutions: Completion of one year of post-secondary education and one year of legal office experience or three years of legal office experience may substitute for the education requirement.
Certifications/Licensure: None.
Exam/Screening Process Information
The examination process will consist of the following section with each section weighted as indicated:
- Training and Experience Rating = 100%
The examination for the Legal Secretary will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.
Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Legal Secretary . This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 3 months or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.
Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.
To print a paper application for this posting click Paper Application (Download PDF reader). You will need to print this posting AND answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this posting, please contact Megan.Simmons@co.ramsey.mn.us
Ramsey County
Saint Paul, MN 55101
US
