To supervise the work of clerical and accounting support staff working in a major accounting function; to maintain and reconcile records of accounting activities for control purposes; to assist in the implementation and maintenance of accounting systems for the assigned unit; and to perform related duties as assigned.
Responsibilities
Examples of Work Performed
- Promotes a diverse, culturally competent, and respectful workplace.
- Organizes and supervises the work activities of employees engaged in the processing and recording of cash receipts, cash disbursals, and food stamp disbursals; advises subordinates and other Aspen users as to the appropriate method of processing difficult or unusual transactions or requests.
- Runs ASPEN queries and works with Budget and Accounting to request new queries when needed. Monitors transaction status and pay cycle processes in ASPEN system. Works with Budget and Accounting to improve pay cycle processes and eliminate errors in the ASPEN system.
- Participates in unit accounting activities in order to facilitate the application and disbursal of funds while maintaining appropriate controls. Bookkeeping/accounting duties include: identifying and coding miscellaneous receipts; reviewing payment applications to computer systems; researching problems with misapplied funds and making appropriate adjustments; monitoring the disbursal of various funds; identifying and correcting erroneous disbursals; issuing miscellaneous payments; investigating requests for check replacements; posting information to ledger and control books of account; reconciling detail ledgers with control books; preparing financial documents in order to initiate accounting action or adjust account balances.
- Assists management personnel in the development of policy and procedural changes for the work unit in order to ensure compliance with changing government and agency regulations; makes recommendations on changes in work methods and computer applications in order to increase unit efficiency; trains subordinate employees regarding new procedures and updates reference manuals for future use. Communicates with Budget and Accounting and outside vendors of software to identify technical issues and give feedback for additions or improvements to the Aspen system.
- Responds to inquiries/complaints from other agency staff members, clients, and County payers by: supplying specific information on accounting transactions; providing clarification on department or unit policy and attending to apparent problems or errors in payment applications or disbursals.
- Acts as liaison with the Social Security Administration and State and Federal auditors. Works with internal resources and external agencies to investigate fraud and occasionally testifies in fraud cases.
- Consults with Information Services personnel regarding systems problems and methods of accommodating changing informational needs in the work unit.
- Determines the need for new forms due to changing systems and procedures; designs new forms and documents procedures for their use.
- Oversees the maintenance and retention of unit records.
- Assembles and maintains reports of unit accounting activities.
(The work assigned to a position in this classification may not include all possible tasks in this work and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11.
Qualifications
Minimum Qualifications
Education: High school graduate or equivalent.
Experience: Six years of experience as an Account Clerk including Two Years as an Account Clerk 2 or equivalent.
Substitution: None.
Certifcations/Licensure: None.
Exam/Screening Process Information
The examination process will consist of the following section with each section weighted as indicated:
Training and Experience Rating = 100%
The examination for Accounting Support Supervisor will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.
Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Accounting Support Supervisor. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the Accounting Support Supervisor Rule of 10 list for 1 month or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.
Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
In addition, you may be subject to one or more of the following:
- Background Investigation
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of our workforce.
To print a paper application for this posting click Paper Application (Download PDF reader). You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this posting, please contact Patrick.Lemmon@ramseycounty.us.
Ramsey County
Saint Paul, MN 55101
US
