Description
This is an exciting opportunity for an experienced administrative professional to join the Saint Paul Port Authority team. As the Executive Assistant / Office Manager, you will manage the day-to-day operations of the office, support the executive leadership team, and coordinate Board and Committee activities that are critical to the successful operation of the organization. You will play an important role in maintaining effective processes and providing exceptional administrative support in service of the Port Authority's mission and strategic goals.
You will be successful in this role by demonstrating strong organizational skills, attention to detail, and a proactive approach to your work. You are a skilled communicator who can manage multiple priorities, build positive relationships, and exercise good judgment while handling sensitive information. You take initiative and follow through on details to help keep things running efficiently and effectively.
Responsibilities
- Manage daily office operations, administrative systems, vendor relationships, and office resources across multiple departments and business lines.
- Coordinate Board and Committee meetings, including developing agendas, producing meeting materials and minutes, and publishing compliance-related notices.
- Provide executive support, including complex calendar management, travel coordination, correspondence, and document preparation.
- Support hiring, staff onboarding, office administration, events and organizational records management.
- Prepare reports, maintain licenses and subscriptions, and ensure compliance with other administrative requirements.
- Serve as a professional point of contact for Board members, external stakeholders including elected officials, and staff.
Qualifications
- Associate’s degree in office administration, business administration, or related field
- Five (5) years of administrative, office management, executive support, or related experience
- Proficiency with Microsoft Office 365
Saint Paul Port Authority
Suite 240
Saint Paul, MN, MN 55102
US
