Employment Opportunities

Responsibilities

Duties and Responsibilities

Duty* 

• Receive and transfer telephone calls, answer basic and routine questions and inquiries from interested parties; prepare and send faxes and electronic mail and prepare and review time and attendance records.
• Process all incoming mail, including correspondence from parties or attorneys, return mail from notices and decisions, and additional document submissions from agencies or other parties. 
• Copy, mail, and scan relevant documents.

Percentage* 20%

Duty* 

• Review incoming probate case material to ensure it is current and complete; maintain case files from initial filing to completion, correctly input data into the docketing system on a timely basis, and search various system records when additional information is required. 
• Maintain complete and orderly files in a manner that expedites retrieval; understand and ensure that record and privacy requirements are followed.

Percentage* 30%

Duty* 

• Use online legal, tracking, or other resources and databases to obtain information. 
• Retrieve and input data into electronic docketing systems; perform administrative duties using electronic databases, systems, and software.

Percentage* 20%

Duty* 

• Review outgoing decisions, notices, and other documents for grammatical and spelling errors.

Percentage* 5%

Duty* 

• Coordinate travel arrangements, prepare travel authorizations, and prepare vouchers in a timely manner.

Percentage* 5%

Duty* 

• Arrange facilities for conferences and hearings, and prepare presentation material or background documentation.

Percentage* 5%

Duty* 

• Responsible for ordering and maintaining adequate supply inventories, tracking property, and ensuring equipment such as copiers, faxes, and shredders are maintained in good working order and in accordance with requirements.

Percentage* 15%