This position will support the Sales Tax Revitalization (STAR) and District Council programs and staff (Coordinators and Project Managers) by organizing and providing technical and other support to program activities (board meetings, annual round activities), assisting with review and assembly of contracts and reimbursement requests, data entry, and ensuring financial and other information is collected and entered into appropriate internal systems (i.e., Infor, Legistar), and limited project management support.
Our Benefits: We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid vacation and sick time.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
How to Apply Submit a City of Saint Paul online application by the closing date. Upload the following required document via the online application system. You will not be able to submit your application without these documents attached.(Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.) A resume (required) A cover letter (optional) First time applying online? Read our How to Apply Online Guide.
Need technical support? For help with the online application, please call 1-855-524-5627.
Learn more about our Hiring Process Open Job Posting: This posting is open to anyone who meets the position requirements.
Selection Process: Applicants who meet the minimum job requirements will be placed on a hiring list for consideration. Hiring Managers may interview/hire anyone from the list. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Pre-Employment Screening: This position may require or requires a medical examination, driver’s license check, credit check, drug test, job stimulation, and/or a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education.
Human Resources Contact Information:
Ellen Friedman at 651-266-6533 Email: ellen.friedman@stpaul.gov The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.
**Working Title: STAR and District Council Programs Management Assistant **Official Title: Management Assistant I
Employer City of Saint Paul Address 25 West Fourth Street, Suite 200 City Hall Annex
Saint Paul, Minnesota, 55102 Phone 651-266-6500 Website http://www.stpaul.gov/jobs
Responsibilities
•Provide administrative and other support to two program advisory boards, attends board meetings, and keeps board meeting minutes and other documentation required by law. •Collaborate with STAR team on continuous improvement and program evaluation processes and assists with department reports and correspondence as needed. •Coordinate the intake and organization of contract materials through data entry, file management and tracking the submission of various contract documents. •Provide administrative support for contract processing, including compiling and formatting materials, tracking internal approvals, managing e-signature workflows and maintaining a filing system for executed agreements. Provide administrative support in the •District Council reimbursement process by verifying documentation for completeness and tracking missing items. •Provide technical support and assistance to team members, grant applicants, and District Council staff, and STAR Boards, and provide backup technical support for other team members (i.e., website updates, Nortridge). •Provide excellent customer service and support to diverse audiences, including applicants, District Council staff, other departments, and the public. •Maintain calendar of events for District Council and STAR-funded events.
Qualifications
A Bachelor's Degree in Public Administration, Urban Planning, Information Systems, Management, Business Management, or closely related field. Acceptable, related degrees may be specified by the requirements of each hiring department.
Alternatively, a candidate can present four years of vacancy related experience as a substitute for education.
A combination of education and experience to equal four years or more can be used to qualify for the position.
City of Saint Paul
Suite 200 City Hall Annex
Saint Paul, Ramsey, Minnesota 55101
US
