The City of Saint Paul is seeking a detail-oriented, experienced payroll professional to join our team as a Payroll Specialist. This is an opportunity to step into a key role ensuring the timely and accurate processing of payroll for the City. The successful candidate will independently manage payroll transactions, audit and reconcile data, maintain employee records, and use enterprise systems to complete the full payroll cycle. This is an excellent opportunity for someone with strong problem-solving, organizational, and multi-tasking skills who thrives in a fast-paced, deadline-driven environment.
Our Benefits: We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid vacation and sick time.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
Responsibilities
Here's what you can expect to do in this position: Process Biweekly Payroll: Accurately execute all stages of the payroll cycle, including timecard review, data entry, and payroll finalization using multiple timekeeping systems and ERP software.
Maintain and Audit Employee Records: Review and update employee master data related to hires, promotions, reallocations, terminations, and profile changes to ensure accurate payroll and timekeeping.
Manage Payroll Adjustments: Process various payroll changes such as retro pay, COLA, union contract updates, overtime, shift differentials, and workers’ compensation.
Generate and Reconcile Reports: Prepare, review, and reconcile payroll and timekeeping reports; support audits and provide data for financial planning and salary projections.
Collaborate Across Departments: Coordinate with HR, Benefits, Risk Management, and Labor Relations to ensure proper handling of compensation data, disability claims, FMLA, and military leave.
For more information and essential functions, see our Payroll Specialist job description.
Qualifications
Four years of responsible experience in the operation of a payroll or a related process to include a majority of the following: reconciliation, deductions, withholding, state and federal laws, and utilizing ERP software and Microsoft Office applications.
Or
An Associate Degree in Accounting, Business Administration, Finance, office management, public administration or equivalent education. Must have two years of experience as specified above in addition to the degree.
PREFERRED QUALIFICATIONS: Experience working with payroll processes in a union environment
City of Saint Paul
200 City Hall Annex
Saint Paul, Ramsey, Minnesota 55101
US
