Full-Time
Personnel Benefits and Transactions Assistant
at
Ramsey County
Available Openings: 1
Posted Date: October 1, 2024
Industry: Government
Pay Type: Salary
Compensation: $49,429.09 - $72,943.01 Annually
Education Preferred:
Yes
Education Level: High School
E-Verify:
Yes
Basic Function
The current vacancy is in the Human Resources Department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.
To administer and process departmental payroll and benefit related transactions, documents and payroll records in order to ensure accurate personnel and payroll records for Ramsey County employees; to respond to internal requests for benefits related information; to implement personnel policies and procedures in accordance with state and federal law, labor contracts and County Human Resources (HR) Department rules, to coordinate unclassified, temporary and seasonal employee recruitment; and perform related duties as assigned.
Flexible Workplace
This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace policy.
If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).
To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.
Responsibilities
Examples of Work Performed
Promote a diverse, culturally competent, and respectful workplace.
- Enter all departmental personnel transactions and documents for all employees into HRMS software. Include data entry of Time and Labor information for Payroll, Benefit enrollment and changes for employees; track FMLA requests and covered use of time; process of retro pay/prior period adjustments; issue personnel requisitions for vacant positions; keep records of employee life cycle transactions and prepare reports of hires, salary adjustments, leaves, transfers and termination.
- Complete and doublecheck all departmental personnel transactions and documents to comply with data entry deadlines, personnel rules, union contracts and compensation manual; perform corrections to transactions forms as required.
- Administer personnel transactions, including employee benefit programs, annual open enrollment data entry, Human Resources Management System (HRMS) data entry and management of employee hires and seniority dates, leaves of absence, transfers, promotions, salary increases, layoffs, retirements, reinstatements, resignations and review related reports.
- Coordinate and train departmental time collectors in time & labor process, set up new system IDs, assign appropriate departmental security and troubleshoot problems as needed.
- Provide consultation to staff and management regarding interpretation of the department’s use of personnel rules, County policies, procedures, union contract provisions and arbitration awards. May schedule grievance hearings.
- Run queries as needed for staff for use in preparation of the annual department salary budget and update HRIS system as necessary, and as necessary.
- Meet with employees to process new hire paperwork to complete on-boarding; serve as a resource for employees as follow- up questions arise.
- Assist in preparation for labor contract negotiations be research personnel complement and other related information as requested.
- Administer employee benefit programs at the department level including insurance, leave a of absence, pensions, and unemployment compensation. Administer annual open enrollment for department, enters employee changes.
- (The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10.
Qualifications
Minimum Qualifications
Education: High school graduation or equivalent.
Experience: Five years of clerical experience and one year of experience must be in human resources, payroll, benefits, accounting, budgeting, or equivalent.
Substitution: A total combination of post-secondary education and related work experience or related work experience alone to equal 5 years may be substituted. One year of human resources, payroll, benefits, accounting, budgeting, or equivalent experience is required within this substitution.
Certifications/Licensure: None. Exam/Screening Process Information
The examination process will consist of the following section with each section weighted as indicated:
Training and Experience Rating = 100%
The examination for Personnel Benefits & Transactions Assistant will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.
Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Personnel Benefits & Transactions Assistant. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 30 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been certified and their status.
The names of all applicants who pass the examination with a score of 70 or higher (who score in the top 100 or with a score of 70% or higher) will be forwarded to the department for further consider.
Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.
To print a paper application for this posting click Paper Application (Download PDF reader). You will need to print this posting AND answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this posting, please contact Megan.Simmons@co.ramsey.mn.us
Ramsey County
121 East Seventh Place
Saint Paul, Ramsey, Minnesota 55101
United States
Saint Paul, Ramsey, Minnesota 55101
United States
Transit:
On bus line, On the Green Line
