Employment Opportunities

Responsibilities

Examples of Work Performed

1. Promote a diverse, culturally competent, and respectful workplace.
2. Communicate the Department's vision statement, mission statement, policies and procedures to staff and contracted personnel; work closely with subordinate supervisors, staff, and skilled union work force to ensure positive labor relations are pursued; monitor subordinates interpretations of bargaining contracts to maintain consistent labor practices; participate in grievance hearings as needed. In conjunction with department staff support the common department goals to provide welcoming, accessible, energy efficient, safe, and clean office and public spaces, on all leased and county owned property.
3. Manage the personnel and budget activities by delegating duties, directing workflow, instructing staff, and inspecting work assignments; make decisions regarding the hiring, evaluation, and discipline of staff.  Manage and ensure the accuracy of all payroll and personnel records for staff.   Administer performance appraisals for staff, establish performance goals and provide constructive feedback; review performance of staff and/or contracted personnel to assure performance, compliance, and cost effectiveness.
4. Manage service contracts including the preparation of requests for proposals, proposal evaluations, and vendor performance reports in conjunction with the department contract manager. Review the performance of contract workers to assure performance, compliance, and cost effectiveness. Verify that insurance certificates for all parties are consistent with Risk Management criteria and accidents/incidents are reported as appropriate. Engage local law authorities as needed.
5. Develop annual budget and projecting future needs; monitor the budget to see that expenditures remain within the limits of the approved budget; authorize payments to various vendors and County agents; authorize budget adjustments as required; make decisions regarding the authorization and purchase of supplies, furniture, and equipment.
6. Establish a process for incorporating goals for Minority Business Enterprise and Women’s business Enterprise (MBE/WBE) participation in the procurement process and in workforce participation.
7. Coordinate and direct activity for workers’ compensation claims, accident claims and insurance recovery, unemployment claims, employment benefit program, Employee-Right-to-Know and OSHA reports.
8. Participate in joint meetings with other divisional/departmental staff and serve on committees, boards, and work teams.
9. Responsible for Department-wide assignments as determined by management or department director.

Senior Property Manager – Building Services

1. Manage and oversee all facility services and operations, including building and grounds maintenance, operations, services, repairs, energy efficiency initiatives and ADA accessibility requirements.
2. Manage the monitoring, training, operations, maintenance, and repair of critical building systems including backup generators, electrical distribution systems, uninterruptible power supply systems, security, and closed caption television systems.
3. Manage the general operation, maintenance, and repair of buildings and components of its major systems, such as HVAC, plumbing, electrical, security and fire alarms, exterior building envelope, and grounds; establish and implement schedules to maintain these systems.
4. Manage exterior maintenance programs including ground care, landscaping, snow removal, parking lots, site access and safety issues.
5. Manage routine maintenance and repair and major operating and capital projects in the facility.
6. Function as the primary customer service representative in the facilities and is the main liaison between the tenant organizations and Property Management administration. Coordinate department communications to tenants.
7. Manage staff in maintaining records and generating reports relating to the enterprise asset management system, open and complete service requests, complete and backlog of preventive maintenance tasks, record asset conditions and inspection reports, and maintenance efficiency documents.  Develop and implement quality control standards and inspection programs to ensure that maintenance work and services are being provided at a consistent level of quality and performance across assigned facilities.
8. Respond to and coordinate emergency repairs and requests.
9. Maintain project records; inspect work for compliance with contract specifications and applicable building/safety codes.
10. Develop and monitor integrated financial management and reporting procedures on departmental operations in cooperation with the Finance Department to ensure proper financial controls.
11. Monitor compliance with building codes and County policies for building operations and services and develop new policies and standard operating procedures for staff as needed.
12. Analyze and evaluate existing department policies and procedures and develop or assist in researching, planning, and formulating new policies and procedures or revise existing ones.
13. Manage staff activities in assisting department managers in procurement of services and supplies, regularly update vendor and supplier contact and contract lists, assist in obtaining prices or proposals when requested, develop and track purchase requisitions, receipt of materials and preparation of invoice payments.
14. Manage custodial and maintenance services within assigned locations; develop and monitor service levels working closely with building tenants and staff to meet special needs within the facilities; evaluate and recommend implementation of cost effective and efficient methodology based on best practices in the industry and in the best interest of the County.
15. Responsible for ensuring safety and security of employees and visitors at assigned facility; develop, monitor, and enforce internal safety procedures and compliance with OSHA, building codes and other applicable laws and regulations.
16. Assure regulatory compliance in testing and maintaining mechanical, electrical and life safety systems within the facilities; develop emergency and life safety procedures and plans; implement and monitor on-going life safety training for staff and tenants.
17. Analyze reports and data generated by the automated maintenance system to identify problems, trends and process improvements as needed.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification.  Regular attendance according to the position's management approved work schedule is required.)

Finger printing: The Bureau of Criminal Apprehension (BCA) and the FBI require the Property Management Department to submit fingerprint cards of new employees and to keep them on file for every employee that has access to areas where their databases or information are accessed, produced, used, or stored.

Bureau of Criminal Apprehension (BCA):

Certification by the Bureau of Criminal Apprehension (BCA) for authorized access to areas where the Criminal Justice Information System (CJIS) is accessed or CJIS information is stored is required after hire and the ability to maintain this certification every year.

ESSENTIAL FUNCTIONS (ALL): 1, 2, 3, 4, 5, 6, 7, 8, 9, 10.