Description
The Office of Technology and Communication (OTC) is hiring an IT Operations Coordinator. As the IT Operations Coordinator, you'll provide operational, administrative, and business support to the Office of the Chief Information Officer (CIO). You'll work closely with technology leaders, Human Resources, Finance, and departments across the City to coordinate information, support business processes, and help ensure technology initiatives.
The Office of Technology & Communications (OTC) is a strategic partner helping City departments deliver services to the residents, businesses, and employees of Saint Paul.
If you're someone who enjoys learning, taking initiative, solving problems, and helping others succeed, you'll find opportunities to grow and make a meaningful impact in this position.
The eligible list created from this assessment will also be used to fill Management Assistant I positions as they become available in various departments and bargaining units within the City.
Our Benefits: We offer competitive wages, and a variety of excellent benefits (Download PDF reader), including health insurance, retirement contributions and paid vacation and sick time.
Equity, Inclusion and Belonging: The City of SaintPaul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of SaintPaul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
Working Title: IT Operations Coordinator Official Title: Management Assistant I
Responsibilities
Here’s what you can expect to do:
- Handle daily operations for the Office of the CIO, including managing meeting, calendars, agenda and materials, and follow-up activities.
- Support the City's technology intake and project coordination processes by organizing requests, maintaining information, and ensuring work moves through established workflows.
- Maintain business, project, staffing, financial, and purchasing information across multiple business systems.
- Support hiring and onboarding activities by coordinating recruitment processes, tracking position requests.
- Assist with purchasing, invoice processing, spending requests, and procurement activities while coordinating with Finance staff.
- Prepare reports, presentations, meeting materials, and executive correspondence.
- Maintain organizational charts, operational documentation, and shared resources.
- Identify opportunities to improve administrative and operational processes while helping ensure information is accurate, organized, and accessible.
For more information and essential functions, see our Job description. Information Specific to this Position: This position is located at 25 W 4th St, St Paul, MN 55102, (City Hall Annex Building) and works a daytime schedule with fifty (50%) percent of the work performed in the office.
Qualifications
Position Requirements
- A Bachelor's Degree in Public Administration, Urban Planning, Information Systems, Management, Business Management, or closely related field. Acceptable, related degrees may be specified by the requirements of each hiring department.
- A combination of education and experience to equal four years or more can be used to qualify for the position.
- Some positions within this class may require possession of a valid Minnesota Class D Driver's License or equivalent out of state driver's license.
How to Apply
Submit a City of Saint Paul online application by the closing date. Upload or submit the following required document via the online application system. (files and web links will not be accepted. Each uploaded attachment is limited to 10MB.) A resume - please ensure that your vacancy related experience is documented
First time applying online? Read our How to Apply Online Guide.
Need technical support? For help with the online application, please call1-855-524-5627.
Learn more about our Hiring Process
General Information:
Open Job Posting: This posting is open to anyone who meets the position requirements.
Selection Process: Applicants who meet the minimum job requirements will be placed on a hiring list for consideration. Hiring Managers may interview/hire anyone from the list. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Pre-Employment Screening: This position requires a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer if qualifying based on education.
Human Resources Contact Information:
Diane Turnbull at 651-266-6506
Email: diane.turnbull@stpaul.gov
The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.
City of Saint Paul
200 City Hall Annex
Saint Paul, Ramsey, MN 55102
US
