Employment Opportunities

Responsibilities

Essential Work Functions: Payroll •Compiles payroll data such as hours worked, accrual of fringe benefits, compensatory time, flexible time, taxes, insurance and other deductions to be withheld, and enters into computer software. •Reviews wages and deductions computed to ensure accuracy of payroll. •Processes payroll direct deposits and ACH payments online to banking institutions. •Reports payroll taxes for filing and payment. •Reconciles and prepares vendor checks for employee payroll deductions. •Maintains confidentiality of payroll records. •Maintains employee leave records, such as sick, vacation, compensatory, and flexible leave. •Enters new employee information and processes changes such as exemptions, insurance coverages and various payroll deductions for each employee. •Notifies vendors regarding new employee benefits elections or employee terminations. •Reports new hires to State of Minnesota. •Notifies COBRA Administrator regarding terminating and retiring employees. •Reconciles and prepares social security, State and Federal reports at year-end, and W-2's •Prepares annual PERA Exclusion Reports. Accountant •Makes journal entries to balance and close monthly/yearly books in general ledger, revenue, and expense accounts; reconciles general ledger and subsidiary accounts. •Maintains accounts receivable and other subsidiary records. •Reconciles all bank statements and Investment accounts. •Monitors daily cash flow activities and transfers monies to ensure proper account balances. • Prepares Invoices for false alarms, lawn service and tree removal. • Compiles data for monthly sales tax report and files with the State. •Assists in the preparation of the annual financial report and other County, State, or Federal reports. •Prepares financial reports on water, sewer, storm water, and streetlight revenues and expenses. •Performs periodic financial studies and analyses. •Assists the Finance Director in the operation and maintenance of the City's central financial computer system. •Prepares monthly and other financial reports to assist management and governing bodies in evaluating the financial condition of the City. •Prepares trial balances, audit schedules, work papers, and other information to assist auditors in performing audits of City accounts/activities. •Maintains capital assets either new, disposed and/or changed. •Processes year-end accruals for accounts payable/receivable, payroll and utility billing. Accounts Payable •Collects and reviews all payable invoices from Department Heads. •Process invoices for payment by entering new vendor information. •Check invoices for proper approval by department heads •Ensure sales tax charges are accurate •Prepares Just and Correct Claims report for City Council packet •Scans checks and support documentation into digital imaging •Prepares year end 1099 forms. Other Work Functions (Illustrative Only): •Provides back-up to Utility Billing Technician. •Communicates with the Finance Director the performance of other staff within the department. •Assists other staff within the department in developing and achieving their full potential by communicating policies and duties, providing guidance and direction, preparing them for additional duties as they become available, and setting desired standards for conduct and work performance. •Performs related work as required.