Basic Function
The Deputy Chief of Staff has overall responsibility for supporting the County Manager’s Office in prioritizing and advancing work led by the County Manager. This position reports directly to the Chief of Staff and works to support priority assignments, urgent governance responses, and special projects to benefit the County, including Deputy County Managers, the Department Directors, other senior Ramsey County leaders and members of the community to effectively prioritize and implement the work of Ramsey County; and perform related duties as assigned.
This position has the primary responsibility of serving as the primary point of contact for implementation and strategy development for the Chief of Staff. The role requires the balancing of competing priorities, ensuring effective implementation of organizational objectives, remaining aligned with the vision, mission and goals of the organization, maximizing Ramsey County’s visibility in performing its work, and ensuring overall organizational excellence across all aspects of the organization. Ensures that Ramsey County is an organization of excellence in the work that it implements, while enabling the County Manager, in partnership with the Board of Commissioners, to ensure the County is also influencing and leading significant regional, state and national work that positively shapes the lives of the residents of Ramsey County. Perform related duties and other responsibilities as may be necessary and appropriate to support the Chief of Staff and senior leaders across Ramsey County. This position involves the application of a high degree of judgment, a deep understanding of the community that Ramsey County serves, strong leadership skills and independent initiative.
Responsibilities
Examples of Work Performed
Promote a diverse, culturally competent, inclusive, and respectful workforce that reflects the demographics of the community.
Serve as the Acting Chief of Staff, when required by the Chief of Staff.
Increase capacity of the County Manager’s Office through tactical and strategic coordination and prioritization of the County’s work to advance the strategic direction established by the County Board with a focus on initiatives involving county core responsibilities in service delivery, operations, policy, culture, accountability, racial equity and community outreach.
Provide tactical and strategic support with the Chief of Staff in the in the management of anticipated and unanticipated organizational issues so that the County Manager can maintain a focus on the implementation of organizational priorities that involve the Board of Commissioners, the community, and other local, state and national partners.
Provide tactical and strategic support with the Chief of Staff in the coordination of strategic goals and priorities and policy matters; organize and prioritize critical information to ensure effective decision-making.
Provide tactical and strategic support with the Chief of Staff on critical matters that do not require the County Manager’s direct attention; can anticipate and avert issues and seize opportunities to transform the county and achieve outcomes aligned with the County Board’s vision, mission and goals.
Provide tactical and strategic support on priority assignments from the County Manager’s Office in representing the Chief of Staff at policy meetings or other events where the Chief of Staff is unable to attend.
Provide tactical and strategic support with the Chief of Staff in informing and updating the County Manager on the status of County business; communicating with Deputy Commissioners, Department Directors, and other Senior Leaders as needed and appropriate, to educate, inform, and update them on County projects, activities, and issues that pertain to implementation of the organization’s vision, mission and goals.
Provide tactical and strategic support in the implementation and coordination of County Board policies and directives of the Chief of Staff and the County Manager.
Provide tactical and strategic support in representing the Chief of Staff and providing direction to county leadership and staff and oversight in the planning, development, management, coordination, delivery and evaluation of overall administration of County affairs.
Lead staff in building a culture that supports innovation, measured risk taking, and excellence.
Promote a respectful workplace that values inclusiveness and excellence.
Work in close partnership with the County Manager’s Office, including the Compliance and Ethics Office, Office Director of Administration and Chief Clerk, the Division of Policy and Administrative Strategy, and the Government Relations Team to ensure alignment of staff resources and effective implementation of County Manager’s Office priorities.
Provide tactical and strategic support with the Chief of Staff in supporting intergovernmental relationships and community partners, as well as collaborations at local, state, regional, and federal levels; maintain effective working relationships with intergovernmental partners, the business community and other agencies that work together with Ramsey County.
(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14.
Qualifications
Minimum Qualifications
Education: Bachelor’s Degree in Public Administration, Human Services, Business Administration, or related field.
Experience: Four years of progressively responsible experience in high managerial administrative positions in public or private non-profit organizations requiring significant and independent initiative and well-developed executive leadership and management skills.
Substitution: Equivalent combination of education and related experience.
Certifications/Licensure: None.
Exam/Screening Process Information
This is an unclassified, at-will position. This position requires an open screening and selection process. There is no exam for this unclassified position. All applicants who meet the minimum qualifications will be forwarded to the department for consideration. Please read below for further instructions.
Resume and cover letter or biographical statement are required for your application to be considered.
Applications will begin being reviewed the week of July 14th.
Definition of Unclassified from the Ramsey County Personnel Act:
Subdivision 1. General. "The appointing authority may discharge employees in the unclassified service with or without cause. Employees in the unclassified service have no right to a grievance appeal from discharge or other disciplinary action under sections 383A.281 to 383A.301. An employee in an unclassified position shall not have tenure but shall be entitled to all benefits associated with tenure such as vacation leave, sick leave, health insurance, and other benefits as determined by the county board."
Criminal Background Checks:
All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation:
Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer:
Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.
It is preferred that you apply online. If you are unable to apply online, you can print a paper application for this posting by clicking Paper Application (Download PDF reader). To apply with a paper application, you will need to print this posting AND answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this posting, please contact: Crystal.Diaz@co.ramsey.mn.us
Ramsey County
Saint Paul, Ramsey, Minnesota 55101
US
